All-in-one gym management software made just for you
Elevate member experience and improve cash flow with powerful, easy-to-use gym management software.
Request a demo Let’s chat
Every Tool Your Gym Needs. All in One Place
Streamline daily tasks, engage members, and simplify growth with intuitive software trusted by leading gyms.
Maximise Your Cash Flow Potential
Unlock new income streams, drive up sales, and make it easier for members to spend more, more often.
- Automate billing and offer flexible payment options to maximise on-time revenue.
- Grow memberships and add-ons with targeted marketing and upsell campaigns.
- Increase PT, coaching, and class bookings through streamlined scheduling tools.
- Sell retail products, rentals, and additional services right in-app or at check-in.
- Optimise online joining processes and never miss a sales opportunity.
- Improve member retention with proactive communication and satisfaction tracking.
- Track revenue sources and performance with actionable financial reporting.
Elevate Every Member Experience
Deliver standout experiences at every touchpoint to keep members engaged, loyal, and excited to return.
- Offer a custom-branded mobile app for seamless access, bookings, and communications.
- Make joining easy with frictionless online sign-up and automated onboarding.
- Personalise every interaction and keep members motivated using smart CRM tools.
- Fill classes and support individual journeys with hassle-free booking and coaching options.
- Automate communications, reminders, and marketing campaigns to keep engagement high.
- Enable secure, convenient 24/7 club access for a true “member-first” experience.
- Respond faster and adapt better with insights from real-time analytics.
Streamline Gym Management Like A Pro
Make running your gym simpler, faster, and error-free, so you and your team can focus on what matters.
- Manage every member, payment, and location from a single, easy-to-use dashboard.
- Cut admin time with automated scheduling, billing, and access control.
- Centralise staff management, permissions, and workflows.
- Get the insights you need fast with live dashboards and custom analytics.
- Standardise operations and ensure brand consistency across every site or franchise.
- Reduce errors and manual work by integrating bookings, CRM, and payments.
- Scale confidently with enterprise-level security, support, and proven processes.
Keen to learn more?
No problem! We’re here to help. Get in touch to speak to one of our gym management experts located right here in Australia.
Learn More about Software Features for Your Fitness Business
Hear From Some of Our Happiest Customers
With Xplor Gym, everything is in one place. It’s helped us run more efficiently, stay on top of things, and focus more on supporting our members.
Aimee Scott; Owner - Aimz Fitness
I've run a gym with an Excel spreadsheet.... And once you have the correct software in-place, it's a no-brainer"
Patrick Claffey | Managing Director; RxGym
Stay ahead with smarter gym solutions
Xplor Gym makes managing your gym easy, fast, and reliable: built by folks who get what gym owners really need. Save time, keep your members engaged, and grow your business with powerful tech, local know-how, and a support team that’s here for you every step of the way.
Recommended resources for you
Frequently Asked Questions
Gym management software is a digital solution that will help you manage your gym business with ease. Key gym software features include prospecting, membership management, class scheduling and bookings, marketing automation, retention, coaching, billing, and reporting.
Running a gym is rewarding, yet it can be demanding work. There’s always lots that needs to be done. That’s where software comes in.
Gym management software will help you streamline operations, increase efficiency, and improve member experiences. Whether you are just starting out or a large chain, your software should fit your needs and scale with you.
Gym management software is used by gyms and health clubs as an all-in-one system to take the hassle out of managing a gym business.
You can use gym management software to track and manage memberships, schedule classes, take bookings, process payments, and generate reports. It frees you up to focus on what you’re most passionate about.
The right gym management software will be a cloud-based SaaS product. Software as a Service (SaaS) is a way of supplying software online as a service. Rather than installing and updating software locally on-premises, you can access it online via a web-browser. No complex software and hardware management!
Your software should offer integrations to help you create a streamlined, customised experience for members. And look for gym management software that helps you motivate and retain members with coaching tools, a member app, retention capabilities, and more.
When starting out, many gym owners use pen and paper, or spreadsheets, to record important business information. This is not practical as a business grows, software is needed to manage tasks more efficiently and securely.
Established businesses will normally use gym management software of some kind. There are many different options available. Many focus in on just one or a few areas of gym management. This can make running a business tough. From switching systems to data hosted in different places, this way of working is time consuming, creates extra admin and leads to inaccuracies that negatively affect member experience.
Having an all-in-one gym management software solution with embedded payments is essential to your success. All your business information is in one place. So, you can:
- Manage member information and get a 360° view of each member. Including membership status, billing and payment information, and attendance history.
- Schedule classes and show timetables on your website.
- Access the insights you need for reporting and decision making at all levels of your business.
- Automate billing and remove the burden of chasing overdue payments from your team.
- Increase new member signups and help you manage prospects. Easily set up promotions, offer discounts, run refer-a-friend campaigns, and accept one-off payments.
- Engage members with timely, relevant, and personalised email and SMS communications. All sent using marketing automation tools within your gym software.
- Coach members to reach their fitness and wellbeing goals.
- Automatically identify members at risk of cancelling and follow up to reduce attrition.
- Improve your member experience by supplying a branded app, online booking, and self-service options.
- Control access across all sites and facilities.
By using gym software you’ll save time and improve efficiency. So, you’re free to focus on other important aspects of running your business.
The cost of gym management software will depend on the size and needs of your fitness business. Different packages are available with a choice of features to suit your needs.
Choose an all-in-one gym software to get value for money and avoid overpaying or paying double on different solutions. When reviewing software prices, consider value. The price is what you pay, whereas the value is the usefulness of the solution you pay for.
These are some of the ways you can measure value:
- Time saved – a solution should make it faster to complete daily work and automate many manual tasks. So, you and your team get time back.
- Sales & retention – your software should include powerful prospecting tools, along with automated referral programmes, to help you attract more new members. And in-built retention algorithms that can help you retain more members. So, you achieve sustainable membership growth and increase profitability.
- Member experience – digital savvy members have high expectations of the digital experience you offer. Look for a solution that has an intuitive, brandable member app and digital member self service area. And one that integrates with other market-leading solutions. So, you can create a customised member experience that stands out from the competition.
- Revenue collected – choosing a solution with integrated payments and a dedicated contact centre to help members with payment queries, can help you increase collection success rates.
- Flexibility to do business your way – set up your software to meet your business needs, so you can operate how you want to. Make sure your software will fit your needs now and into the future.
- Support and partnership – select a partner who’ll support you throughout the go live period. And long into the future, with Australasian-based support, a dedicated account manager, and access to insights that help you succeed.
Read more about how to measure the value of gym management software.
Switching to a new gym management software partner shouldn’t be hard work. No matter how large or complex your business is. Look for a partner with a team of experienced project management experts there to make it easy.
Your gym software partner should take you through the entire process. So, it’s a hassle-free, smooth implementation and onboarding period.
With Xplor Gym you’ll get clear timelines and specifications for the project. Plus, a Project Manager to make sure you go live on-time and on-spec. You’ll be up and running fast.
We offer comprehensive data migration services, importing your data for you. Minimising member impact.
Xplor Gym stands out from other gym management software providers for several reasons:
- User interface (UI) & user experience (UX) – Xplor Gym offers a very modern UX. With straightforward logical processes and minimal steps to improve accuracy. And fast search functions for easy navigation.
- Member journey – Xplor Gym delivers an optimised member journey with improved online joining, friendly self-service options and better member communications.
- Prospecting – Xplor Gym gives you access to powerful prospecting tools. Manage leads and track sales activities to drive new member sign-ups. See where prospects abandon a sign up online and automatically follow up to drive sales. Nurture prospects through to membership with automated, targeted email journeys. And make it easy for new members to join online and in-club, paper free!
- Retention – Xplor Gym automatically highlights members at risk of leaving using a powerful algorithm that can be adjusted to suit your gym business. See where members are sleeping and visit habits are changing.
- Bookings – Xplor Gym makes it easy for your members to book classes online with fitness studio software features like filtering options. Plus, for over-subscribed classes, give members the choice of joining a waiting list. And they’ll automatically get a place if one becomes available.
- Marketing automation – Xplor Gym’s prospect and member pathways marketing automation technology is easy to use. Schedule and send targeted, personalised emails and SMS messages straight from your software. Set up triggers and run one-off campaigns.
- Reporting – Xplor Gym lets you see the information that matters to you most with a customised homepage. And a comprehensive set of pre-built reports let you track business performance.
- Integrated payments – Xplor Gym removes the need for a separate membership payments provider. So, you can see live member payment information and reconcile payments. No switching systems, no discrepancies. With all your data in one place, it’s easy to answer member queries and report on your business.
Ready to work smarter, not harder?
Book your demo to see Xplor Gym in action with a personalised walk through.